Gator Dining Services - Fraternity/Sorority Refund Policy

Fraternity/Sorority Refund Policy

The policy for refunding money from an Open-Access Meal Plan or a Declining Balance Account for fraternity/sorority members states:

The fraternity/sorority meal plan must be mandatory

The refund will not exceed the amount of the fraternity/sorority meal plan. Any remaining monies will stay in a Declining Balance Account for student’s use

There is a $30.00 administrative fee for all fraternity/sorority refunds

New members please be advised of the following process:
FOR THOSE STUDENTS WHO HAVE AN OPEN-ACCESS MEAL PLAN:

You must fill out a Meal Plan change form in order to change your Meal Plan account. DO THIS IMMEDIATELY to stop proration of the Meal Plan. You will be assessed a weekly charge for your Open-Access Meal Plan regardless of meals eaten, until we receive the Open-Access Meal Plan change form.
You must fill out a refund request form. On the refund request form you must decide whether to make the check payable to yourself, parents or the fraternity/sorority.
You must also have a letter from the fraternity/sorority (on their letterhead) stating that you are on a mandatory meal plan and the cost of the meal plan (please include student’s name and UF ID number)

*** Refund Request forms and the fraternity/sorority letter must be turned in at the same time***

FOR STUDENTS WHO HAVE ONLY A DECLINING BALANCE ACCOUNT:

You must fill out a refund request form. On the refund request form you must decide whether to make the check payable to yourself, parents, or the fraternity/sorority.
You must have a letter from the fraternity/sorority stating that you are on a mandatory meal plan and the cost of the meal plan. Please include student’s name and UF ID number.

***Refund Request forms and the fraternity/sorority letter must be turned in at the same time***

NOTE: The completion of these forms and the receipt of the fraternity/sorority letter is the student’s responsibility. The fraternity/sorority letter must be on the fraternity/sorority’s letter head or it will not be accepted. The student needs to fill out the Meal Plan change form as soon as it is known they will pledge the fraternity/sorority. This will prevent students from being charged for meals they are not eating. The meals start on Wednesday and run through Tuesday. Changes to meal plans are done once a week on Wednesday and run through Tuesday or students will have to wait another week for the change to take place. Until students fill out the change form they will continue to be charged the weekly pro-rated amount of the Meal Plan, even if no meals are eating. It will take 4-6 weeks to receive the refund after all the paperwork is completed. If the student wishes to keep a certain amount on declining balance they must note it on the refund request form. The Fall 2009/Spring 2010 Meal contract. Joining a fraternity/sorority does not release you from this contract. The student will be financially obligated for the spring semester. For the spring semester, the student will required to pay the lowest Meal Plan available without tax ($1,500) minus the cost of the fraternity/sorority meal plan.