MAIL CENTER GENERAL INFORMATION
UF Mail Services is dedicated to the timely processing and delivery of U.S. mail, internal campus mail, and related services.
UF Mail Services provides an essential link, ensuring the efficient flow of mail between the U.S. Postal Service (USPS) and the campus community, while maximizing cost savings to the University by focusing on automation and education of users.
Since UF Mail Services handles correspondence related to University business only, faculty and staff should make arrangements to receive personal mail at home. UF Mail Services provides pickup and delivery service to central points in campus buildings, but not to individual rooms and departments. It distributes internal campus correspondence as well as U.S. mail. Please note that UF Mail Services provides for the Main Campus and the Health Science Center only; Federal post offices are separate services unrelated to UF Mail Services. Student organizations wishing to use UF Mail Services must: have a state account for postage, be state funded, and be sponsored by Student Government.
This Mail Guide has been prepared as a source of information to answer some of your mailing questions so you can obtain the best available mail services. It covers topics such as proper addressing, enclosures, envelopes, interdepartmental mail, U.S. mail classifications, specialized services, and other information basic to your everyday needs. We hope that this guide will be a useful desk companion for you.
The more we know about your needs and concerns, the better we can fulfill them. Let us know your needs in advance whether it is a special service you need, a large mailing coming up, or if you are sending or receiving something out of the ordinary. Should you have a specific question regarding mailing, we urge you to call UF Mail Services main branch at 392-0629 or the Health Science Center branch at 273-5022.
The USPS has made a major commitment to processing mail via automation, which is the processing of mail by Optical Character Readers (OCR) and Barcode Readers. The USPS offers postage discounts on mail that qualifies for automation.
To qualify mail for automation discounts, strict address and design criteria must be met. Addresses must be in standardized formats, have ZIP+4 codes, and be barcoded and sorted to various levels. Mailing pieces must meet standards of paper quality, specific sizes, and designs. UF Mail Services offers bulk mail training through the USPS and computer software to help you meet these USPS automation requirements. For more information on automating your mail, call a University Postal Manager.
B. Locations and Hours of Operation
PO Box 112001
7:30 am5:00 pm
*Mail accepted until 3:30 pm
Health Science Center Branch
MG009 Health Science Center
PO Box 100001
7:30 am5:00 pm
*Mail accepted until 3:30 pm
Contract Station: 8:00am3:00 pm
C. Your Mailing Address/PO Box Number
Each department has been assigned a six-digit PO Box number and that PO Box number is your mailing address. Be sure that all your correspondents use your PO Box number when sending you mail. It is your responsibility to update your correspondents with your correct mailing address (PO Box number). Address correction postcards are available through UF Mail Services.
Also, it is important to use your PO Box number in your return address, on all correspondence, on your business cards, and on your stationery. Building names alone cannot be processed on automated equipment. Below is an example of the proper address format. It is important to note that the +4 portion of your ZIP Code is the last four digits of your PO Box.
UNIVERSITY OF FLORIDA
BUSINESS SERVICES DIVISION
ROOM G072 UF BOOKSTORE & WELCOME CENTER (optional)
PO Box 112450
GAINESVILLE FL 32611-2450
UF PO Box numbers and their corresponding departments are listed in the back of the printed User's Guide. Also, a PO Box Lookup with the most up-to-date information is available on the UF Mail Services web page located at www.bsd.ufl.edu. Please note that the department a UF employee works for does not necessarily determine their PO Box number. So when sending mail to a UF employee, it is important to either call and ask them for their PO Box number or use the UF Campus Directory to find their
PO Box number.